Access control systems are providing a means of controlling who can enter a building. They are used in a wide range of environments, including offices, coworking spaces, healthcare organizations, residential properties and many more. There are several factors to consider ensuring that you choose a solution that meets your specific needs. What type of facility are you looking to protect? How many people will need to be granted access? Do you want them to unlock doors with key cards or smartphones? Answering these questions will help you determine which solution is most suited for your use case. 

But where to start? In this article, we will explore some of the key considerations that you should keep in mind when choosing your access control system. Follow this guide: 

#1 Choose the Type of Access Control System 

First of all, you need to decide whether you want an on-premises or cloud-based system. Legacy and on-premise access control systems require on-site servers. Maintenance needs to be made directly while on site. Cloud-based access control systems store data in the cloud. That way, the system is maintained and updated remotely. They are easier and more affordable to install and require far less wiring than on-premise systems. If you ask us: In 2023, cloud-based is definitely the way to go and comes with a lot of benefits.

#2 Select Access Credential Type

Furthermore, you need to choose the type of access control credential, which you consider the best fit: PIN codes, key cards or fobs, smartphone or biometrics.  Each type has its own advantages and disadvantages. For instance, biometric systems such as fingerprint scanners are highly secure, but they can be expensive to install and maintain. Mobile access control is more convenient for managers and end users and is a lot more affordable. 

Key cards can be misplaced more easily and need to be deactivated afterwards. Therefore, it is important to understand the features and limitations of each type of access control system and weigh the pros and cons before making a final decision. 

#3 Think About the Level of Security 

The level of security required will vary depending on the type of environment in which the access control system will be used. How many entryways do you have? What areas inside do you want to manage? How many doors do you want to open on a daily basis? To confirm the level of security you need, you have to think about the factors like the number of employees or office hours as well. For example, a bank or government facility will require a higher level of security than a regular office or coworking space.

#4 Don’t Forget Scalability 

While it is important to choose an access control system that aligns with your present business requirements, it’s equally crucial to consider the potential for growth in your organization. As organizations grow, their security needs may change. Therefore, it is essential to select an access control system that can scale to meet changing needs, allowing them to scale up their operations without any hindrance. A scalable access control system will enable you to add or remove users and doors, as required.

#5 Check Out The Integration Possibilities 

Another aspect you should consider is the integration possibilities of your access control system. Many cloud-based ACaaS (access control as a service) solutions can integrate with a variety of property tech, such as smart voice assistants, smart locks or video surveillance. You need to ask yourself: Is it really necessary to opt for an ACaaS solution with a built-in video intercom? Again, the answer depends on your requirements. Check out the solution providers that already integrated with Tapkey. 

#6 Proof The User-Friendliness 

While access control systems can be highly effective, it’s important to ensure that they’re user-friendly for employees, other personnel and your customers as well. In other words, the ease of use for members should have a high priority to ensure a pleasant unlocking experience.

#7 Compare Prices

The cost of an access control system is an essential consideration. The cost will depend on the type of system, the level of security required, the number of users and the brand of the system itself. Check out the features, mechanism, hardware, and reputation of the manufacturer before making the final decision. You also need to consider the cost of changing mechanical locks with electronic ones—if this is your business’s need. But, keep in mind that quality has its price.

Securing Your Facility With Tapkey

In conclusion, selecting an access control system requires careful consideration of several factors. By understanding these factors, you can choose an access control system that meets your specific security needs and requirements. Whether you’re running a large office building or a coworking space, we have a broad range of products for every use case. Check out Tapkey’s compatible locks in our online shop and have a look at the Tapkey webportal and its capabilities. Maybe it’s the perfect solution for your use case? 

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