Blog for Smart Access Control

Blog for Smart Access Control
Two women facing security camera above mounted on structure.

How to Secure Your Coworking Space

Cool, trendy and flexiblethe first things to come into someone’s mind when thinking of coworking spaces. However, once you set up your space openly and stylishly, you also need to secure it. A high level of security is one of the most valued selling points for shared workspaces. Here are some tips that you should embrace to enhance security in your coworking space.

It’s All About Internet and Data Security

Coworking spaces attract all kind of different customers: entrepreneurs, corporate clients, startups and freelancers. The fact that coworking spaces are shared environments means it’s important to know the potential data security risk involved and understand how to overcome them. It just needs one bad member to compromise the data of hundreds of others.

Establishing a strong and secure network for your members to use is the key to keeping all digital information in your space safe. It’s crucial to protect your customers’ devices and data from being hacked. For WiFi connections, allocate unique credentials and a password to each user. You can also go one step further: Individualised private WiFi networks are becoming the way to go for optimal digital security. You could also purchase an electric timer, which basically would shut off WiFi access overnight.

But coworkers themselves should also think about several things: These include regularly updating their operating system, changing passwords and using up to date antivirus software.

Lock Your Doors—the Smart Way

Going keyless is one of the biggest advancements in security for your shared workspace. Installing and investing in a good access control solution, can guarantee member satisfaction and attract more members, who then feel safe in the space.

No matter, if your access solution is smartphone-based or based on access codes or smart cards, it should contain an individual user’s information. If you’re already using a cloud-based access control like Tapkey, you are ahead of the game: Thanks to the access log, you have knowledge on who goes where and when in your space. You can allow 24/7 access or limit access to a certain time period. At the same time you can also restrict access to specific meeting rooms or designated areas within your space.  

But much more: You can connect cloud-based access control systems with your existing member CRM like Nexudus, Optix or Cobot. No need to work with two different tools anymore. The advantage is clear: Your space is on-demand bookable. A new member in your CRM gets automatically access to your space. If they cancel their membership, access rights are revoked.

Protect Yourself Against Equipment Theft

Unfortunately, even in the most loving communities belongings get stolen or just get lost. To prevent such cases you could consider installing a surveillance camera in the entrance area. That helps you to monitor all activities around the office even when you are away. If anything unfortunate is ever to happen in your space, you’ll be able to record it.

Leaving a laptop or papers for a short time could allow someone to steal information. So make sure that your space provides lockable storage. Tapkey offers a furniture lock for any kind of locker, rolling cabinet or storage box. It can be installed easily by yourself and coworkers can safely store their personal valuables. And guess what? Only people with an access permission can unlock it.

Woman taking out blue folder from a locker


Last but not least: You might want to protect your office against the risk of fire. One of the solutions you could embrace in this case installing a fire alarm system so the slightest sign of fire is reported immediately.